Privacy Policy
This Privacy Policy explains how CD HR Solutions LLC handles personal information in connection with our websites, recruitment services, client engagements, and CareerUSA recruitment activities.
Please review this policy to understand how your personal information may be collected, used, and shared.
CD HR Solutions LLC Privacy Policy
CD HR Solutions LLC (“CD HR Solutions,” “we,” “us,” or “our”) respects the privacy of candidates, clients, prospective clients, website visitors, and other individuals who interact with us.
CD HR Solutions LLC operates recruitment and placement services under the CareerUSA brand. References to “CareerUSA” in this Privacy Policy refer to recruitment services operated by CD HR Solutions LLC.
This Privacy Policy explains the types of personal information we may collect, how we may use that information, when it may be shared, and the choices available to individuals regarding their information.
This policy applies to information collected through CDHRSolutions.com, CareerUSA.net, recruitment and search services, candidate interactions, client onboarding, payment processes, communications, and related business activities.
Who This Policy Applies To
This Privacy Policy may apply to:
- candidates and job seekers
- employer and client representatives
- prospective clients
- website visitors
- individuals submitting recruitment briefs
- individuals communicating with CD HR Solutions LLC or CareerUSA
- other business contacts
1. Information We May Collect
CD HR Solutions LLC may collect personal information directly from individuals, from employer clients, from candidates, from publicly available or professional sources, and from service providers supporting our activities. The types of information we may collect include the following.
A. Employer and Client Information
When an employer, hiring manager, HR representative, or other business contact communicates with CD HR Solutions LLC or CareerUSA, we may collect information including:
- full name, job title, business email address, and business telephone number
- company name, website, and address
- billing information
- role or vacancy, compensation, and hiring-requirement information
- interview-process and selection-process details
- target-company information and search restrictions
- documents uploaded to us and communications with us
- other information relevant to a recruitment assignment
B. Candidate and Job Seeker Information
When a candidate applies for a role, submits information, communicates with CareerUSA or CD HR Solutions LLC, or is considered for an opportunity, we may collect:
- full name, email address, telephone number, and location
- resume or CV, employment history, education, qualifications, and certifications
- skills, professional experience, and language abilities
- compensation expectations and availability
- work authorization and relocation preferences
- career interests and interview or assessment information
- reference information and information contained in submitted documents
- communications with us and other information relevant to evaluating suitability for an opportunity
We only collect sensitive personal information where reasonably necessary for legitimate recruitment, legal, or compliance purposes.
C. Search Activation and Client Onboarding Information
When a client uses the CareerUSA “Start a Search” process or another CD HR Solutions LLC onboarding process, we may collect:
- company information, hiring-manager details, and billing contact details
- position title, role location, reporting structure, and role requirements
- candidate criteria, compensation information, and interview-process information
- target companies, companies that should not be approached, known candidates, and internal candidates
- uploaded documents and search reference
- confirmation of authority and acceptance of Recruiting Services Terms, with date and time of acceptance
- payment-related information and assignment status
D. Payment Information
CD HR Solutions LLC may use Stripe or another approved payment processor to process certain payments. Payment-related information may include:
- payer name, business name, and email address
- billing address
- payment amount, transaction date, payment reference, and payment status
- tax or billing information where applicable
Payment-card information submitted through Stripe is processed by Stripe. CD HR Solutions LLC does not store complete payment-card numbers.
E. Website and Technical Information
When individuals use CDHRSolutions.com or CareerUSA.net, certain technical information may be collected automatically where applicable, including:
- IP address, browser type, device type, and operating system
- pages viewed, referring website, and date and time of access
- approximate geographic location and website interaction information
- cookie or similar technology identifiers
2. How We May Use Personal Information
CD HR Solutions LLC may use personal information for purposes including:
- providing recruitment and executive search services
- identifying, evaluating, and matching candidates with opportunities
- communicating with candidates and employer clients
- managing recruitment assignments, shortlists, interviews, and assessments
- conducting references or background-related processes where appropriate
- responding to inquiries and processing client search briefs
- activating recruitment assignments and administering client relationships
- processing payments and maintaining recruitment and business records
- operating, securing, and improving our websites
- preventing fraud or misuse
- complying with legal, contractual, accounting, tax, and regulatory obligations
- establishing, exercising, or defending legal claims
3. How Candidate Information May Be Used
Candidate information may be reviewed by CD HR Solutions LLC and CareerUSA recruitment personnel for the purpose of assessing suitability for employment opportunities.
Where appropriate to a recruitment assignment, relevant candidate information — such as resumes, professional history, qualifications, interview information, compensation expectations, assessments, references, and availability — may be shared with an employer or prospective employer.
CD HR Solutions LLC takes reasonable steps to share candidate information only where relevant to recruitment activities and in accordance with applicable law.
4. How Client Information May Be Used
Employer and client information may be used to:
- understand hiring requirements and prepare recruitment or search strategies
- identify and evaluate potential candidates
- communicate opportunities appropriately
- manage recruitment assignments and coordinate interviews and hiring decisions
- administer fees and payments and maintain engagement records
- provide post-placement support
Commercially sensitive search information may be treated as confidential in accordance with applicable client terms and professional obligations.
5. When Information May Be Shared
CD HR Solutions LLC may share personal information where reasonably necessary with the following.
A. Employer Clients
Relevant candidate information may be shared with employer clients or prospective employers in connection with recruitment opportunities.
B. Candidates
Information regarding a role, employer, or recruitment opportunity may be shared with prospective candidates where appropriate.
C. Service Providers
CD HR Solutions LLC may use service providers that support functions such as website hosting, online forms, recruitment operations, applicant management, communications, document storage, payment processing, analytics, accounting, cybersecurity, or business administration. These providers may process information as necessary to perform their services.
D. Payment Processors
Certain payments may be processed by Stripe. Stripe processes payment information under its own privacy and security practices. CD HR Solutions LLC may receive transaction-related information without receiving or storing complete payment-card details.
E. Legal or Compliance Disclosures
Information may be disclosed where reasonably necessary to comply with applicable law or legal process, respond to lawful government requests, protect our legal rights, protect candidates, clients, or other individuals, investigate fraud or security incidents, enforce contractual rights, or establish or defend legal claims.
F. Business Transactions
If CD HR Solutions LLC is involved in a merger, acquisition, restructuring, financing, sale of assets, or similar business transaction, relevant information may be disclosed or transferred as permitted by applicable law.
6. Personal Information Is Not a Recruitment Data Product
CD HR Solutions LLC does not operate as a data broker and does not sell candidate resumes or client search information as a standalone commercial product.
7. Cookies and Similar Technologies
CDHRSolutions.com and CareerUSA.net may use cookies and similar technologies where appropriate. These technologies may support website functionality, user preferences, website security, performance measurement, and understanding or improving website usage.
Where legally required, non-essential cookies are handled through an appropriate consent mechanism.
8. Data Retention
CD HR Solutions LLC retains personal information for as long as reasonably necessary for the purposes described in this Privacy Policy.
Retention periods may depend on the type of information, recruitment activities, client relationships, contractual obligations, legal requirements, accounting and tax requirements, dispute-resolution needs, and legitimate business recordkeeping.
Where information is no longer reasonably required, it may be deleted, anonymized, or securely archived as appropriate.
9. Data Security
CD HR Solutions LLC takes reasonable administrative, organizational, and technical measures designed to protect personal information against unauthorized access, misuse, loss, disclosure, alteration, or destruction.
However, no website, transmission method, or information-storage system can be guaranteed to be completely secure.
10. International Data Processing
CD HR Solutions LLC may work with candidates, clients, and service providers located in different countries. As a result, personal information may be processed in jurisdictions other than the individual’s country of residence.
Where applicable law requires specific safeguards for international transfers or processing, CD HR Solutions LLC will use appropriate measures.
11. Privacy Rights
Depending on where an individual resides and which privacy laws apply, the individual may have rights concerning personal information, which may include, where applicable:
- requesting access to personal information
- requesting correction of inaccurate information
- requesting deletion of certain information
- requesting information about how information is used
- objecting to or restricting certain processing
- withdrawing consent where processing is based on consent
- requesting portability of certain information
- appealing certain privacy decisions where applicable
- exercising other rights available under applicable law
Privacy rights vary by jurisdiction and may be subject to legal exceptions. CD HR Solutions LLC may need to verify an individual’s identity before responding to certain privacy requests. Information may be retained where required or permitted by law even after a deletion request.
12. U.S. State Privacy Rights
Residents of certain U.S. states may have additional privacy rights where applicable state privacy laws apply to CD HR Solutions LLC and to the individual’s information. Depending on the applicable law, those rights may include access, correction, deletion, portability, information concerning certain disclosures or uses, and other rights provided by applicable state law.
CD HR Solutions LLC will process valid privacy requests in accordance with applicable law.
13. European, UK, and Other International Privacy Rights
CD HR Solutions LLC may interact with candidates or clients located in the European Economic Area, United Kingdom, Switzerland, or other jurisdictions with comprehensive privacy laws. Where such laws apply to particular processing activities, individuals may have additional rights and CD HR Solutions LLC will process personal information in accordance with applicable requirements.
14. Recruitment and Employment Decisions
CD HR Solutions LLC and CareerUSA assist employer clients in identifying, sourcing, and evaluating candidates. Ultimate employment and hiring decisions are generally made by the applicable employer.
Recruitment activities may involve recruiter professional judgment, client-defined criteria, screening methods, assessments, search tools, and technology that supports recruitment operations.
15. Sensitive Personal Information
Candidates and clients should avoid submitting unnecessary sensitive personal information through ordinary forms or email.
Where sensitive information is legitimately required for recruitment, legal, accommodation, work-authorization, or compliance purposes, it should be processed only as reasonably necessary and in accordance with applicable law.
16. Children
CD HR Solutions LLC’s recruitment and business services are intended for candidates, employers, business representatives, and other users participating in legitimate employment or business activities.
If CD HR Solutions LLC becomes aware that information concerning a child has been collected improperly, it may take appropriate steps to delete or address that information.
17. Third-Party Websites and Services
CDHRSolutions.com and CareerUSA.net may contain links to websites or services operated by third parties. CD HR Solutions LLC is not responsible for the privacy practices of third-party websites. Individuals should review the privacy policies of third-party services before providing information to them.
18. Stripe and Payment Processing
CD HR Solutions LLC uses Stripe to facilitate certain online payments. Where a client pays a Search Activation Fee or another applicable charge through Stripe, payment information is submitted to Stripe, Stripe processes the transaction, and CD HR Solutions LLC may receive relevant transaction information, including payment status and billing information.
CD HR Solutions LLC does not need to receive or store the complete payment-card number in ordinary Stripe-hosted checkout transactions.
For more information, review theStripe Privacy Policy.
19. CareerUSA Search Activation and Agreement Records
When a client activates a recruitment search through CareerUSA or another CD HR Solutions LLC onboarding process, CD HR Solutions LLC may retain information documenting the transaction and acceptance of applicable terms, including:
- company name, client representative name, and client representative email
- role/search title and search reference
- confirmation of authority and confirmation of acceptance, with date and time
- applicable agreement version
- Stripe transaction or payment reference and payment status
This information may be retained for contract administration, recordkeeping, accounting, dispute resolution, compliance, and related legitimate business purposes.
See ourRecruiting Services Terms.
20. CareerUSA Brand
CareerUSA is a recruitment brand and service operated by CD HR Solutions LLC. Information submitted through CareerUSA.net may therefore be processed by CD HR Solutions LLC in connection with CareerUSA recruitment services.
The use of the CareerUSA name, logo, website, onboarding process, or communications does not create a separate privacy-controller entity unless expressly stated otherwise.
21. Changes to This Privacy Policy
CD HR Solutions LLC may update this Privacy Policy from time to time. When material changes are made, we update the effective date and policy version shown above.
22. Contacting CD HR Solutions LLC About Privacy
For privacy questions or privacy-rights requests, please contact us at:info@cdhrsolutions.com
You can also reach us through ourContact page.
Your Privacy
If you have a question about how CD HR Solutions LLC handles your personal information or wish to submit a privacy request, please contact us using the details provided above.